Creating a new data file

Creating a new data file


You can create a new AssetManager Pro data file using the New Data File Assistant. The assistant is a series of interactive windows that guide you through the process of creating a new data file. If you want to change any of the data you enter, click Back until you return to the window you want to edit. Once you have made your changes, click Next to continue forward through the remaining windows.
When you are satisfied with your setup information, click Finish to create, save and open your data file in AssetManager Pro. 

CAUTION : Information that cannot be changed Once you click Finish in the last window of the New Data File Assistant, you cannot change the financial information you have just entered. If you make any incorrect selections, you will have to create a new data file. You can however change your company details. See 'Editing your company information'


NOTE : Historical assets If you are transferring assets  from a manual register, spreadsheet or other asset register system, you can import/enter those into your current financial year as historical assets including their historical acquisition date, acquisition amount and depreciation method and rate. If you enter the Opening Value AssetManager Pro will work out the Prior Depreciation as the Acquisition Amount less the Opening Value. If you don't set the Asset value then AssetManager Pro will calculate it and set the Prior Depreciation based on that.


Task 1: Create a new data file

1 Start AssetManager Pro. The Welcome to AssetManager Pro window appears.


2 Click Create new AssetManager data. The Welcome window of the Create New AssetManager Data File Assistant appears. 



 


3 Click Next. The Company Details window appears. 


 

4 Enter your company details. 

NOTE : Change of field information AssetManager Pro allows you to change any information incorrectly entered in these fields at a later date. See 'Editing your company information'


5 Click Next. The Company Details (cont.) window appears. 


 

6 Enter your company's tax identification numbers. 

NOTE : ABN number These fields are all optional; however we recommend you enter your ABN number. Your ABN number and tax file number are printed on the depreciation schedule. 


7 Click Next. The Accounting Period window appears. 


 

8 Enter the end of the first financial year in which you want to enter asset acquisitions. The window above shows the correct entries for a current financial year running from July 2012 to June 2013.
You can use the standard financial year running from 1 July to 30 June in the following year or a substituted accounting period; for example, 2 September to 31 August in the following year. 



9 Click Next. The Business Type window appears. 


 


10 Select the business type and click Next.


Different asset depreciation rules have been in force at different periods. To accommodate these different rules, AssetManager Pro displays a different set of windows with different functionality, depending on the initial financial year you set in step 8. These setting will be displayed during the setup.

The following steps assume the Financial Year is 2000 or later...

SBE taxpayer


1 Select Small Business Entity (SBE) Taxpayer and click Next. The General SBE Pool window appears. 

  

2 Click Next. The Software Development Pool window appears. 


 


3 Click Next and continue to 'Task 2: Create asset groups'



Non-SBE taxpayer


1 Select Non Small Business (Non SBE) Taxpayer and click Next. The Setting the Limits of the Low-Value Pool window appears. 

 



NOTE : Electing not to use the low-value pool If you do not select Pool all new low-cost assets from this financial year and you click Next in the Setting the Limits of the Low-Value Pool window, you are taken directly to the Software Development Pool window. 

NOTE : Electing not to use the low-value pool you can activate it later via the Setup Menu.


3 Click Yes to confirm your choice to use the pool. The Setting the Limits of the Low-Value Pool window is populated with pooling rate information. 

 

4 Click Next. The Software Development Pool window appears. 

 




5 Click Next and continue with Task 2: Create asset groups

Task 2: Create asset groups




This step allows you to remove asset groups you do not want to include in your data file.

1 Deselect an asset group to remove it.
You will be able to customise the names of these asset groups and add new asset groups after you have created the data file.

2 Click Next and continue with 'Task 3: Save asset register data file' next. 


Task 3: Save asset register data file



1 Click Next. The Save As window appears. 

2 Enter a name for your data file in the File name field. If you want to change the location where your data file will be stored, browse to the desired location in the Save in field 


 

3 Click Save. A Congratulations window appears. 

 

You have now created your AssetManager Pro data file. 

CAUTION : Starting financial year cannot be changed Once you click Finish in the Congratulations window, the financial year information you entered cannot be changed. However, you can change the company information you entered by choosing Company Information in the Setup menu – see 'Editing your company information'


4 If you want, you can set up asset accounts before you begin working. Do you want to set up accounts immediately?
  • Yes – click Setup and continue with 'Setting up the account list'
  • No – click Finish. The AssetManager Pro command centre appears.


 


You can now begin to use AssetManager Pro to enter acquisitions and other transactions.

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